Capital District
Transportation
Committee
Administrative
& Financial Standing Subcommittee
Meeting Minutes
MEMBERS ATTENDING
Charles Houghtaling,
Mayor John McDonald, City of
Bob Phillips,
ADMINISTRATION
Minutes of the December
10, 2004 Meeting
Chairman McDonald called the meeting to order at approximately
Supplemental
Agreements
FINANCIAL
Revisions
to the 2004-05 Line Item Budget
Mr. Poorman highlighted the previously-distributed list
of proposed line item budget revisions.
There are three changes: (1) the
addition of a $1,200 item for employment expenses such as INS processing; (2)
the addition of a $45,000 annual payment to CDTA rolled over from 2003-04; and
(3) a $3,000 addition to the telephone line item to cover the cost of telephone
and cable installation in the new offices in May of 2004. Members approved the requested revisions.
Draft
2005-06 Line Item Budget
Members reviewed the previously-distributed proposed
2005-06 line item budget. The overall
budget is supported by grants and contracts shown in the 2005-06 Unified
Planning Work Program. It is the A &
F Standing Subcommittee’s responsibility to oversee the line item budget that
corresponds to the overall work effort.
The 2005-06 line item budget shows a modest reduction from the revised
2004-05 budget, mostly from reverting to a single year’s worth of CDTA
payments. The line item budget includes
significant contractual work, including an estimated $355,000 of statewide MPO
contracts supported by pooled funding from the 13 MPOs. A large portion of the budget relates to
contractual Linkage studies. Mr. Poorman
noted that the TEA-21 Reauthorization will need to increase CDTC’s planning
funding in order for CDTC to be able to continue the Linkage program at that
scale.
Retirement expenses are expected to be lower, based on
CDTA’s information. Modest increases are
shown for salaries, rent and health insurance.
After discussion, members approved the draft 2005-06 line item budget.
Status
of Cash Flow
Mr. Poorman reported that the cash flow level in CDTC’s
bank account is +$31,773. CDTA has $415,000
in payroll expenses that it has not yet debited from CDTC’s account, leaving a
net cash flow requirement of approximately $383,900.
Staff Director’s
Travel
Mr. Poorman
noted that approval is required for his out-of-state travel to be paid for by
CDTC. Members approved the upcoming trip
to the Association of MPOs conference in
OTHER
Fred
Field Award
Members reviewed the previously-distributed summary of
award options for 2005. Having selected
an individual (
Health
Insurance Update
Mr. Poorman
reported that the adoption of the new health insurance practices during
December did not provide sufficient lead time (particularly for CDTA) to get
the new practices in place for 2005.
Implementation is now slated to begin in 2006. Work will begin this summer on the administrative
mechanisms that need to be in place for employee contributions, cash out
options, pre-tax deductions, dental and vision benefits and the like. Mr. Poorman cited concerns raised by some
staff over the lack of any “grandfathering” of any of the long-time employees
in the introduction of employee contributions to health insurance
premiums. Members reaffirmed their
judgment to not provide for any grandfathering.
Mr. Poorman
highlighted the agenda of the coming
There being no other business, the meeting was adjourned
at approximately
Respectfully Submitted,
Staff Director