Project Selection from, and Amending, the TIP

 

 

Federal law requires that all projects in a given TIP be given a rank, which determines the order in which they may be obligated.  CDTC has assigned the year of the element as the rank.  So, all elements in the first year of the TIP are given top priority, and the projects in the second year are given second priority, etc.  This, and the need for updates to project costs and scopes, as well as the addition and deletions of projects and project elements, necessitates that procedures be in place to make changes to TIP projects in between TIP updates.  Therefore, responsibility to make changes to the TIP is shown in the chart below.

 

Normally, the TIP is updated every two years.  However, three years passed between the 2007-12 update and the 2010-15 update.  Therefore, during the 2009-10 FFY, it became necessary to allow NYSDOT the flexibility to move projects among all four years of the STIP and to make project selections from the fourth year of the TIP, instead of the third.  That change has been carried over into the current project selection guidelines.

 

Changes from 1) any federal fund source to IM and 2) any STP fund source to any other STP fund source are covered in sections 3a and 3b, respectively.  Section 3c, “Change between any other Title I federal fund sources” requires additional clarification too large for a footnote to the table.  A change between any other Title I fund sources would require Planning Committee approval.  In such cases, in order to approximate equity with other candidate projects, the Planning Committee should consider the priority of the subject project relative to other candidates that did or will compete for those funds.  This could necessitate that the project be evaluated and compared to projects in the previous solicitation. 

 


Table 7

 

GUIDELINES for TIP Changes

 

An amendment normally requiring Planning Committee approval, linked to another amendment

requiring Policy Board approval, also requires Policy Board approval.

 

Responsibility

 

Type of Change

CDTA or NYSDOT

Planning Committee[1]

Policy Board[2]

 

 

 

 

(1) Addition or Deletion

 

 

 

(a)   Addition of project from regional set-asides

---

Approve

---

(b)   Addition of project under or equal to  $0.250M

---

Approve

---

(c)   Addition of project over $0.250M

---

Recommend

Approve

(d)   Addition of project element under or equal to $0.250M[3]

Approve

---

---

(e)   Addition of project element over $0.250M3

---

Approve

---

(f)   Addition of STP Enhancement Project after approval by state advisory committee

---

Approve

---

(g)   Combining two or more existing projects

---

Approve

---

(h)   Other

---

Recommend

Approve

 

 

 

 

(2) Scope and Cost

 

 

 

(a)   Over 25% (minimum $250 k) or over $500 k[4]

---

Approve

---

(b)   Over 50% (minimum $1M) or over $3M4

---

Recommend

Approve

(c)   Scope change necessitating recalculation of system-level air quality conformity of non-exempt project

---

Recommend

Approve

(d)   Other significant scope change[5]

---

Approve

---

(e)   Other            

Approve

---

---

 

 

 

 

(3) Fund Source Change               

 

 

 

(a)   Change from any federal fund source to IM

Approve

---

---

(b)   Change from one STP fund source to another

Approve

---

---

(c)   Change between any other Title I federal fund sources[6]

---

Approve

---

(d)   Change from federal to non-federal fund source

Approve

---

---

(e)   Change from non-federal to federal fund source

---

Recommend

Approve

(f)   Change between Title III federal fund sources

---

Approve

---

(g)   Any other federal fund source change

---

Recommend

Approve

 

 

 

 

(4) Schedule Change

 

 

 

(a)   All affected project elements are contained in the first four years of the TIP before and after the schedule change[7]

Approve

---

---

(b)   Any other schedule change

---

Approve

---

 



[1]Changes requiring Planning Committee action are minor TIP amendments.  The Planning Committee may defer approval to Policy Board, if desired.

[2] Changes requiring Policy Board action are major TIP amendments.

[3] A project element is a phase of the project, such as construction or right-of-way acquisition.

[4] Percentages are of total project five-year plus committed column federal cost.  Use of toll credits increases the percentage.

[5] A significant scope change is a significant change to the project limits, type or scope.

[6] Change from a capital fund source to Metropolitan Planning Funds (PL) requires UPWP action by CDTC.

[7] This includes funds programmed in the "Committed" column of the TIP that are not obligated by September 30 of the Committed fiscal year.