Meeting Minutes

May 5, 2010




Bradley Birge, City of Saratoga Springs

Paul Cassillo, City of Schenectady

Peter Comenzo, Town of Rotterdam

Frank Commisso, Albany Port District Commission

Steve Feeney, Schenectady County

Rocky Ferraro, Capital District Regional Planning Commission

Michael Franchini, Albany County (Chairman)

Robert Hansen, NYS Department of Transportation Region 1

Steve Iachetta, Albany County Airport Authority

Andrew Kreshik, City of Troy

Kate Maynard, Town of Wilton

Barb McHugh, Town of Clifton Park

Jim Moore, Town of East Greenbush

Mike Morelli, Town of Bethlehem

Rosemary Nichols, City of Watervliet

Marybeth Pettit, City of Rensselaer

John Poorman, Capital District Transportation Committee

Paul Reuss, Village of Menands

Tom Richardson, City of Mechanicville

Deidre Rudolph, City of Albany

Phil Serafino, representing Bill Rinaldi, NYS Thruway Authority

Michael Valentine, Saratoga County

Steve Watts, Town of Halfmoon

Kristina Younger, Capital District Transportation Authority (Vice-Chair)




Frank Bonafide, NYS Department of Transportation Region 1

Jennifer Ceponis, NYS Department of Transportation Region 1

Rob Cherry, NYS Department of Transportation Region 1

Tom Johnson, Barton & Loguidice

Shelly Johnston, Creighton Manning Engineering

David P. Jukins, Capital District Transportation Committee

Tammy Kirkwood, GMB Engineering

Mary McNeill, NYS Department of Transportation Region 1

Sandy Misiewicz, Capital District Transportation Committee

Chris O’Neill, Capital District Transportation Committee

Glenn Posca, Capital District Transportation Committee

Jason Purvis, Capital District Transportation Committee

Deb Stacey, Capital District Transportation Committee

Tanya Thorne, NYS Department of Transportation Region 1





Chairman Franchini opened the meeting at approximately 9:35 am.  There were no visitor’s issues.







Approval of the April 7, 2010 Meeting Minutes


The minutes from the April 7, 2010 meeting were approved as written.


Prospectus Update


John Poorman noted that the first two sections of the Prospectus were previously distributed for comment.  No substantive comments have been received.  It is time to either submit remaining comments or move on and approve the first two sections.  Section 3 is still under revision and will require further discussion.  Members approved the first two sections of the Prospectus for consideration by the Policy Board in June.


Self Certification of CDTC’s Planning Process


CDTC must annually certify that the MPO is conducting an open, responsive, comprehensive process and is complying with SAFETEA-LU requirements.  A formal federal certification is conducted every fourth year; in other years, CDTC must complete self certification material.  The 2010 Certification details are included in member’s packets.  The self certification is required prior to the adoption of the Transportation Improvement Program.  Members approved the Self Certification material.




Year End Budget Revisions


The proposed year end budget revisions are necessary to close out grants and reconcile the difference between estimated and verified fringe and indirect rates.  The required revisions were distributed in the mailout material.  Members approved the revisions, noting one typo in the material.


Progress Report April 1-September 30, 2009 and October 1, 2009-March 31, 2010


CDTC staff fell a little behind in distributing the bi-annual progress reports.  Both the April 1-September 30, 2009 and the October 1, 2009-March 31, 2010 were presented to members.  Members approved both reports.


John Poorman noted that two federal planning initiatives are coming up that CDTC might want to participate in.  General guidelines for TIGER 2 and a HUD/DOT Sustainability Program have just been released.  Staff is seeking Planning Committee authorization to submit letters of interest or other documentation required to compete for these funds.  Members approved this request.




Public Comment


A few additional comments were received since the last meeting.  CDTC staff will respond to all comments once the TIP is approved.  Members accepted the comments as part of the TIP Public Participation process.


Proposed Changes to Project Selection Guidelines


The proposed changes to project selection guidelines deal with the ability to change from one fund source to another.  Currently, NYSDOT has great latitude in changing Title 1 fund sources for any TIP project. CDTC staff is proposing that NYSDOT still be afforded this latitude when switching any fund source to IM or changing any STP fund source to any other STP fund source.  Staff proposes requiring Planning Committee approval for changes between any other Title 1 fund sources.  Table 6 in the mailout material summarizes the proposed responsibilities for TIP changes.  After some discussion and with the assurance that these changes can be “undone” if they do not result in expected consequences, members approved the proposed changes for incorporation into the 2010-15 TIP.


Fiscal Constraint and the 2010-15 TIP


When an adopted TIP is submitted to NYSDOT, it is incorporated without change into the STIP.  NYSDOT is reviewing fiscal constraint and using very tight guidelines.  NYSDOT’s goal is to have fiscal constraint by row and column (and cell if possible); consequently CDTC’s 2010-15 TIP must be fiscally constrained in this manner.  Table 4 in the draft TIP shows the result of staff attempting to fiscally contain the rows and columns of the TIP, while making sure that each cell is reasonably within the target for the cell.  Members approved the list identified in the fiscal constraint write-up included in the mailout material and approved Table 4 in the draft TIP.


CMAQ Programming and the 2015-15 TIP


The CMAQ program is approximately $24.6M over-programmed in the 2010-15 TIP.  There are three basic ways to approach the problem—“unprogram” some projects, defer the schedule of some of the CMAQ commitments, or backfill some or all of the CMAQ gap with the available STP balance in lieu of accelerating STP projects.  Un-programming and backfilling would conflict with CDTC operating principles.  A hybrid option was crafted by CDTC and NYSDOT staffs.  The hybrid option would essentially shift most CMAQ projects out two years and would backfill the remaining four year CMAQ gap of ~$10M with STP funds.  Project listings would be adjusted to reflect recent acceleration of some CDTA projects.  CDTA’s second phase bus replacement project for the NX would be the only CMAQ project that would be moved out of the four-year STIP period.  The write-up of these options (in member’s packets) lists the specific projects that would be impacted by the hybrid option.  Brad Birge noted that SA247 is underway and should not be on this list, but should be moved to the committed column.  Jason Purvis noted that TIP Project #A422 (Voorheesville Spot Improvement from 02-03) should be removed from the list, as the project sponsor no longer wants to advance the project.  Barbara McHugh noted that TIP project SA217 has moved forward and the town is waiting for an executed contract.  Jim Moore noted that TIP project R279 has moved forward and is awaiting federal authorization.  Members approved the changes to the CMAQ projects as outlined in the write-up, moving project SA247 off the list to the committed column of the TIP and deleting project XXX.  The few other projects awaiting final approval will be left as noted in the list so an amendment to the STIP will not be required.  Barbara McHugh abstained.


Change to Draft Project Listings (including TIP A461)


Mike Franchini reported that with the support of the College of Nanoscale Science and Engineering ($10M) and increased funding from NYSDOT, the funding package for the construction of the $22M roundabout at the intersection of Fuller Road and Washington Avenue Extension is now complete.  The preliminary design for this project would grade separate the intersection, placing WAE on a bridge over a 2 lane roundabout.  The entire intersection would be moved to the north, which would accommodate the College of Nanoscale Science and Engineering’s desire to expand their complex by adding three buildings.  Albany Nanotech owns the land surrounding this intersection.  The College of Nanoscale Science and Engineering (CNSE) expansion will have to go through NEPA and SEQRA review, as would the roundabout project.  Public meetings are being scheduled.  Once the design is finalized, Albany County and or NYSDOT will prepare a presentation for the Planning Committee.  Kristina Younger stated concern about the potential effect the CNSE expansion and the realigned roundabout would have on the WAE/Western Ave BRT project.  She also noted that CDTA has not been invited by CNSE or the County to work with the design engineers for transit accommodation.  Members approved the change to the draft 2010-15 TIP listing that changes the scope of the project and also adds the $10M private share (from CNSE).


Draft 2010-15 TIP Document


The Planning Committee must approve the draft 2010-15 TIP before it can be submitted to the Policy Board at the June 3rd meeting.  The draft TIP is almost a complete document, with the inclusion of a Transit Amendment (see TIP Appendix A—Transit Project Details handout); it is still without the final Air Quality Conformity Determination.  Chris O’Neill distributed a summary of the Air Quality Conformity Analysis requirements.  The Conformity Analysis is coordinated with the Air Quality Interagency Consultation Group (ICG).  It is expected to be completed in time for the mail out for the Policy Board meeting of June 3.  A 30 day review period is required once the conformity is complete and the Policy Board approves the document.  Paul Cassillo noted that project listing S184 is incorrect, as it does not reflect the change that was made to that listing at the February Planning Committee meeting.  This will be corrected (from $100,000 to $251,583) in the committed column of the TIP.  John Poorman reminded project sponsors that they need to review their project listings and verify their accuracy.  The Planning Committee approved the 2010-15 Draft TIP with the correction to project S184 noted.


Options for the Remainder of the TIP Round 2 Programming


At the April 7th meeting, the Planning Committee discussed possible approaches to selecting projects for the balance of “Round 2” anticipatory funding.  The committee requested the staff to flesh out several options to be used as a starting point at the May meeting. Staff developed a decision tree approach.  First a decision must be made regarding additional funding in the highway and bridge categories, since these categories received the majority of Round 1 funding.  Second, once an amount is decided, members must either assign funds to the remaining categories or use category budgets as a very loose guide, choosing compelling projects with an eye toward categorical balance.  Members discussed each of the decision tree points in depth.  Members differed greatly in the desired approach in handling the highway and bridge category.  A straw poll was taken, resulting in a hybrid between decision point 1a and 1b. 


Members agreed to continue discussions in July, Members approved a motion to place a minimum of $20M in the pavement and bridge category leaving a maximum of $37M for the remainder of the funding categories.  NYSDOT abstained.


STIP Handout (not on agenda—see handout)


Bob Hansen distributed a handout describing options for submission of the NYS MPO TIP’s to the STIP.  Basically, NYMTC cannot complete their TIP process in time to allow NYS to incorporate the NYMTC TIP in the STIP.  The STIP must be completed and submitted to FTA/FHWA prior to October 1, 2010.  In discussions with Federal Highway and FTA several options have been outlined—approve a partial STIP (the partial STIP would include the TIPs from all the MPO’s with the exception of NYMTC), delay the STIP by one year, using the 4th year of the current STIP for all MPO’s in NYS, or delay the submission of the STIP until December 2010, in anticipation of NYMTC approving their TIP by then.





NY 2 11th Street to Pawling Avenue Reconstruction (R155)


NYSDOT described the schedule change and $145,000 ROW cost increase for this project. Members approved the proposed amendment.


Saratoga National Park Amendments (NYSDOT PINS 180869, 180870, 180871)


The Emergency Slide Repairs and Pavement Management Projects are funded by Federal Lands Highway Program monies, a non-competitive fund source.  However, these projects must be added to the 2015-10 TIP to move forward. Members approved the addition of these projects to the 2015-10 TIP.





There being no other business, the meeting was adjourned at 12:25 p.m.  The next Planning Committee meeting is scheduled for July 6, 2010.




Respectfully submitted,





John P. Poorman